91ÊÓƵ

There are a variety of ways to pay someone for services, such as Special Pay, a Retired Annuitant, Special Consultant or Independent Contractor, exactly which route or how to pay someone is based on many factors like tax regulations, compliance, and the Chancellors Office policies, to name a few. This page is designed to help you find the correct route for payment, so 91ÊÓƵ can stay in compliance with the necessary laws.

• Paying Current CSU Faculty

  Faculty pay depends on the FTE of the employee at the time the work was performed

  1. For full-time faculty at 1.0 FTE or higher at the time the work was completed, please complete and submit the one-part Special Pay form:Faculty Additional Employment Authorization Form- 2403
  2. For any faculty teaching less than 1.0 FTE at the time the work was completed (0.99 FTE or lower), please complete the Facuty Special Consultant Contract - 4662:
  3.  
  4. Form:

• Paying Current CSU Staff or Administrator

  If paying a current CSU Channel Islands employee or any other CSU or Chancellor's office employee payment method is determined by the employee’s classification, FLSA status, type of work performed, and union contract. To determine the correct payment method, complete an form.  An HR representative will respond in 3-5 business days. Include the following information:

  • Employee name , campus or other agency affiliation, and current work information.
  • Scope of work and Division/Department where new work will be taking place.
  • Length of time and payment rate.
  • If this is related to a grant program, provide grant information details.

• Paying Current CSU Students

  Currently enrolled 91ÊÓƵ students may not be paid for employment services via stipend, honorarium, scholarship or gift card. They must be hired as a student assistant and paid for the hours worked on a regular payroll cycle. For more information about hiring a student employee and eligibility to work on campus, please visit the Student Employment website.

  Student New Hire Paperwork consists of:

  • Student Requisition(, 56KB)
    • ISA's (1150 and 1151) will no longer need a requisition. Please use the Temporary Academic Employment (TAE) module in CHRS to hire ISAs, GAs, and TAs. A guide can be found on theCHRS Training and Resources page. HR will still need to be notified of the hiring/rehiring of all ISAs in a separate email.
  • Position Description(, 122KB)– only needed if the student is new to the position in your department
  • Student Application(, 131KB)– only needed if the student is new to working at CI

  These three formsneed to be submittedtohr.forms@csuci.eduatleast two weeks beforethe student’s start date to allow time for HR and the student to complete and process the new hire paperwork.

  You may also email HR and an HR representative will respond within 3-5 business days.

• Payment to CalPERS Retirees

  A "retired annuitant" is a CalPERS retiree who, without applying for , returns to work with a CalPERS employer in a designated retired annuitant position. No CalPERS' approval is required to work as a retired annuitant, however, the retiree and proposed employer have equal responsibility to ensure the potential employment is lawful by meeting all of the requirements outlined in.

  Please submit a ticket and put "Payment to CalPERs Retiree" in the "Employment Type" section and a Benefits team member will respond within 3 business days.

  •  
  • ***Note: if the employee has recently retired within the last calendar year, please contact theBenefits Team in HR, as specific rules may apply.

• Paying Guest Presenters (formerly Honorarium)

  Beginning January 2026 honorarium will no longer be a payment type. Any payments previously issued in this manner will be considered payment for services and requests should be submitted using the CSUBUY Procure-to-Pay P2P Independent Contractor process to determine the appropriate pathway

  Visit the campus to learn more and stay up to date on upcoming go-live sessions.

  This payment type cannot be paid to any current employee, permanent, part-time, full-time or temporary, or student assistants.  

  Per IRS regulations, this is reportable as income by the University.

  Please visit the Financial Services webpage for current information.

• Determination Between Employee and Independent Contractor

  Determination Between Employee and Independent Contractor

  An Independent Contractor is an individual who is not affiliated with the University and is in business for themselves to provide services. An Independent Contractor maintains control over the work processes and have greater flexibility over when and how the work is performed. Very few individuals qualify as an independent contractor, and there are several categories of employees who are automatically excluded from independent contractor status:

  • Current CSU employees, including student and graduate assistants.
  • Current students
  • Companies (please use purchase order)
  • CalPERS Retirees (without prior approval) *
  • Vendors providing products, not services

  The Independent Contractor process is through CSUBuy. Please ensure the individual you are attempting to contract with meets the requirements of an Independent Contractor.  The department will be required to complete 23 questions that will help Human Resources determine if the work can be conducted by an Independent Contractor or if they will need to be hired in another manner. 

  Of the 23 questions, if the answer is YES to any of the following questions DO NOT continue with an Independent Contractor.  Please complete an form. 

  • Did the worker retire/separate from the CSU fewer that 2 (two) years ago?
  • Was an employee in a policy making position or an MPP?
  • Will the worker participate in the process of planning, negotiations, transactions, or any part of the decision making process?
  • Will the worker’s position be funded by a CSU contract?
  • Will the worker be responsible for supervision of CSU contracted employees?

  If the department administrator has confirmed that the work to be performed can only be done by an independent contractor and not an employee, they must initiate the Independent Contractor process on CSUBuy's at least two weeks prior to the expected dates of services. The request must describe the scope of work, i.e. explicitly and inclusively delineate all services expected of the Independent Contractor; include information pertaining to the Contractor’s expertise; and attest to the fact that they are in business for themselves providing contract services to others (ex. Curriculum vitae or resume of the contractor).

  Prepare the following steps for the request of services of an Independent Contractor in :

  1. 1. Get a quote from the contractor
  2. 2. Request a new supplier CSUBuy
  3. 3. Once the supplier is approved, enter a requisition in CSUBuy

• Payments to NON-Employees or Former Employees

  If the work will be performed by a non CSU employee or former CSU employee payment method is determined by the type of work performed and former CSU or agency employment. 

  To determine the correct payment method, complete an form.  An HR representative will respond in 3-5 business days. Include the following information:

  • Employee name , campus or other agency affiliation, and current work information.
  • Scope of work and Division/Department where new work will be taking place.
  • Length of time and payment rate.
  • If this is related to a grant program, provide grant information details.

  1. All new employees will need to complete the 91ÊÓƵ onboarding process. For help determining which scenario best applies, please complete the form and an HR representative will respond within at least 3 business day.